Privacy Policy

Our Commitment to Your Privacy

The New York State Chaplain Group Inc. ("we," "our," or "us") values and respects your privacy. We are committed to protecting your personal information and being transparent about how we handle it.

This Privacy Policy explains how we collect, use, and protect your information when you visit our website at chaplainsgroup.org or interact with our organization in any way — such as by enrolling in a course, donating, volunteering, or contacting us for information. By using our website or services, you agree to the terms of this policy.

Information We Collect

When you visit our website or participate in our programs, we may collect certain information from you. This may include your name, email address, phone number, or mailing address when you contact us or fill out a form.

If you register for a course, join our membership, or make a donation, we may also collect the information needed to process your request securely. In some cases, we may gather additional details related to your volunteer work, membership status, or participation in events and training.

We may also collect non-personal information such as your IP address, browser type, and which pages you visit on our website. This helps us improve our online experience and understand how visitors use our services.

How We Use Your Information

We use the information you provide for purposes that support our mission and the services we offer. This includes processing course enrollments, memberships, and donations; sending important updates and confirmations; and communicating about programs, training, and opportunities related to chaplaincy.

We also use your information to improve our website, respond to your questions, and maintain accurate records of our members and supporters. The New York State Chaplain Group Inc. does not sell, rent, or trade your personal information to anyone. Your information is used only to help us operate effectively and serve our members, students, and supporters.

How We Protect Your Information

We take your privacy seriously and have implemented appropriate security measures to keep your personal information safe. We store all data securely and allow access only to authorized team members who need it to perform their duties.

We use secure servers, encryption where appropriate, and other safeguards to help prevent unauthorized access, disclosure, or misuse of your information.

Sharing of Information

In some cases, we may share limited information with trusted service providers who help us operate our organization — for example, payment processors, email providers, or online learning platforms. These partners are required to protect your data and use it only for the services they provide to us.

We may also disclose information if required by law, such as to comply with a court order or legal investigation.

Cookies & Analytics

Our website may use cookies and basic analytics tools to help us understand how visitors use our site. Cookies are small files stored on your device that make browsing smoother and help us improve our content. They do not personally identify you, and you can disable cookies in your browser settings if you prefer.

Your Rights & Choices

You have full control over your personal information. You may request to see, correct, or delete your information at any time by contacting us. You can also unsubscribe from emails or newsletters by using the link included in any of our messages.

Children's Privacy

The New York State Chaplain Group Inc. is committed to protecting the privacy of children. Our website and programs are not intended for individuals under 13 years of age, and we do not knowingly collect personal information from children.

Third-Party Links

Sometimes our website may contain links to other organizations, partners, or external resources. Please note that we are not responsible for the privacy practices or content of those third-party websites. We encourage you to review their privacy policies before sharing any personal information with them.

Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. When we make updates, the new policy will be posted on this page with an updated effective date. We encourage you to review this page periodically so you are always aware of how your information is being used and protected.

Questions or Concerns?

If you have any questions or concerns about this Privacy Policy or how your personal information is handled, feel free to reach out to us.